Communication Templates Pack

Clear messages. Fewer complaints.

Clear communication prevents most HOA issues before they start. This Communication Templates Pack gives HOA boards ready-to-use messages for the most common situations they face, without sounding legal, aggressive, or confusing.

Required

What You’ll Get

  • Rule change announcements written in plain language
  • Amenity reminders that reinforce expectations without sounding punitive
  • Meeting cancellation or reschedule notices
  • Project update messages that reduce speculation
  • Good news messages that build community goodwill
  • Emergency alerts that prioritize clarity and calm

Who This Is For

  • HOA board members responsible for communication
  • Self-managed communities
  • Boards with multiple people sending messages
  • New board members unsure how to phrase announcements
  • Communities experiencing frequent complaints or confusion

How to Use It

Use these templates as-is or customize them for your community.

  • Copy the template that fits your situation
  • Replace the bracketed details
  • Share via email, your HOA website, or printed notices
  • Keep communication consistent across channels

Many boards keep this pack open during meetings or planning sessions to speed up communication decisions.

Why These Templates Work

Each template follows a simple structure:

  • What’s happening
  • Why it matters
  • What residents need to know

This approach reduces follow-up questions, limits emotional responses, and helps boards communicate with confidence.

Part of the Governance Starter Kit

This Communication Templates Pack is part of the HOA Governance Starter Kit, a collection of practical tools designed to help boards operate clearly, consistently, and with less stress.

Communication Templates Pack

Clear messages. Fewer complaints.

If your board wants to spend less time rewriting announcements and more time running the community, this pack is a practical place to start.